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Details of the Agincourt 600 Commemorative Fund

2 July 2015

In the Budget of March 2015 the Chancellor of the Exchequer announced a grant of £1m for the commemoration of the 600th anniversary of the battle of Agincourt (25 October 1415).

By a grant agreement between the Secretary of State for Culture, Media and Support of the DCMS and Agincourt 600 (COI 1154991) it is agreed that the Secretary of State will pay up to £1m in a grant to Agincourt 600: ‘the grant will be used to contribute to the costs of events and educational activities organised by Agincourt 600 and subsidiary organisations to mark the 600th anniversary of the battle of Agincourt across the UK and Europe. The Grant shall be used solely for these purposes and shall not be applied other than in accordance with the terms of the agreement’.

The Agincourt 600 Commemorative Fund will consider applications for

Any event, activity, display or product (digital or otherwise) which will increase public understanding of the battle and its origins, conduct, legacy and its meaning today, and which will bring it to the attention of new audiences.

Selection criteria:

Applications will be judged against the extent to which the proposed project:

  1. 1. Is of a quality and dignity befitting the commemoration of a battle and major historical event;
  2. 2. Will bring the battle and its significance to the attention of people and communities who would not otherwise encounter it;
  3. 3. Is sufficiently well thought through, planned and supported by infrastructure or an organisation that will ensure that the aims of the project are achieved;
  4. 4. Is clearly focused on one or several of the following: the battle of Agincourt, people, processes or events leading to or associated with it, its consequences, its literary and artistic reception, its weaponry and their social and sporting legacy, and the meaning of the battle in today’s world;
  5. 5. Has an educational intent, content or by-product;
  6. 6. Increases scholarly understanding of the battle etc. which can be used to inform, engage and educate the general public in the future;
  7. 7. Demonstrates imagination and creativity in its conception and realism in its plans for execution.

Applications will be considered, and recommendations on funding made, by the Board of Trustees of the Agincourt 600 COI. The members of the Board are (as at 1 June 2015):

Professor Anne Curry, Chair, Dr Sinclair Rogers, Vice-Chair, Ms Julie Fielder, Treasurer, Sir Tony Baldry, Mr Paul Double, Mrs Diana Laffin, Mr Wes Paul, Mr Tony Poulter, Mr Richard Randolph.

Applications recommended for funding by the Trustees will be submitted to DCMS for final approval, including approval of project budget.

 

How to apply

Applications must be made using the headings below.

All applications should be made electronically as a Word document with any supporting material (pictures, spreadsheets etc.) included after the main body of the application or as separate files.

All submissions should include all supporting documents and a supporting letter from the senior management of the organisation or a trustee (where relevant).

The application should be sent, with supporting materials, as attachments to info@agincourt600.com. Any queries should also be sent to this email address.

Applicants should indicate the criteria which they consider their application fulfils.

Enough detail must be provided for the Trustees to be able to assess the application against the criteria and to ensure value for money. The Trustees may request further information, and take external advice on the application, as necessary.

Applications may be submitted at any point. Decisions will normally be made within a month of an application being received.

  1. Project Name

  1. Short Project Description. This should be expressed in terms suitable for public consumption and will form the basis of the information provided to the DCMS if your application is recommended for funding.
  2. Organisation Name:

Please also give details of the nature and structure of your organisation, and charity commission registration number where relevant

  1. Project Leader:
  2. Project Leader Contact Details:
  3. Other Project Personnel:
  4. Total Project Funding: A minimum of 10% of matched funding must be included in the project. Please also include any mention of other funds you have received or applied for linked to the proposed activity or to previous related activity, eg Heritage Lottery Fund
  5. Funding Requested from Agincourt 600:
  6. Detailed project timetable: describe here or include as an appendix
  7. Detailed budget: this should also provide details of the anticipated timeline of the draw down of funds. Describe here or include as an appendix.
  8. Project description: describe your project. You may describe this in your own way, but please reference how the project addresses the criteria. You should also provide details on the governance of the project.
  9. Anticipated impact and legacy of the project.
  10. Community involvement
  11. Please give the name of at least one referee who can write in support of your application.

 

Supporting guidelines

Applicants

Organisations may submit more than one bid if each project is demonstratively different.

Projects from outside the UK will be considered for funding if they can demonstrate a direct historical link with the subject.

Submissions, which meet the criteria, from charities are particularly welcome. Charities must include their Mission Statement and charity commission registration number when applying.

Projects based on partnerships will be accepted, on condition that the arrangements of the partnership and the management of the project are clear throughout.

Individuals may apply for funding subject to meeting all the criteria and applying in the usual manner as set out.

Commercial organisations can apply if they are able to demonstrate that the funding will not produce a profit for the company. Partnership with a charity is highly recommended.

 

Applications

Applications may be submitted at any point. Decisions will normally be made within a month of an application being received.

Applicants may be contacted for further information before a decision is reached.

Unsuccessful bids for funding may resubmit subject to feedback and discussion.

Organisations applying for funds must be able to demonstrate that they have the correct form of insurance and public liability cover in place where relevant. The Agincourt 600 COI will not be liable for any accidents or issues of safety.

All applications must be able to demonstrate an ability to deliver their proposed project.

All applications should include a full timeline for the project, stated objectives, predicted outcomes and a transparent management process.

All applications should include information about the proposed impact of the project, audience targets and legacy.

Costs

Funding applications cannot exceed £150,000, including VAT where relevant.

There is no minimum amount that may be applied for.

A full budget for the proposed project must be submitted alongside any application.

Funding must be claimed by 1 March 2016. The Agincourt Commemorative Fund ceases on 31 March 2016. A funded project may leave a legacy of public benefit beyond this date.

Funding cannot be applied retrospectively.

A minimum of 10% of matched funding must be included in the project. This can include activities and support in kind e.g. volunteer management, marketing and promotion, core staff time etc.

Funding can cover project costs for staff, including temporary project management and assistance, but not core staff salaries.

Funding cannot be used to create a commercial product that is then sold on and a profit made solely for the commercial company (see DCMS funding rules which would require repayment of any grant made).

Funding cannot cover the cost of alcohol.

If the organisation is VAT registered, all costs must include VAT.

In all cases where costs include VAT, such costs must be included within the budget.

 

Successful applications

All successful submissions must provide budget information on the project throughout the lifetime of the project and provide interim and final reports.

All successful submissions must be able to share their material for free with the Agincourt 600 website and for media promotion.

All funding is subject to the DCMS rules and regulations of funding using public awards.

Each project will own its intellectual property in conjunction with the project, but free use of all output from the funded project must be made to Agincourt 600 throughout the lifetime of the project and at least for the following 10 years.

 

Promotion

All projects will be featured on the Agincourt 600 website and must be prepared to produce suitable information/output for the site.

All projects must use the Agincourt 600 logo on any material, resources or output funded as part of the project.

All projects should ensure that photographic and reproduced printed material has copyright clearance for use and can be used in conjunction with the wider aims of Agincourt 600 events.

All projects must build in time and cost to promoting their project if that is required, however, they must also work with the Agincourt 600 management to ensure shared positive promotion and media coverage.

All projects must link to the Agincourt 600 website.